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Article 51
 

51.1. The following are responsibilities of the Executive Secretary:


a) To legally represent the Institute;


b) To act as Secretary of the General Council with the right to speak but not to vote;


c) To ful f ll the agreements of the General Council;


d) To submit the matters within its competence to the knowledge and, where applicable, the approval of the General Council;


e) To exercise and attend to in a timely manner the function of electoral clerk, personally or through the secretaries of the local and district executive boards, or through the other public servants of the Institute to which he delegates this function regarding acts and facts of an exclusively electoral nature. The Executive Secretary can delegate the responsibility to public servants that he is in charge of;


f) To guide and coordinate the actions of the executive directorates and the local and district executive boards of the Institute, permanently keeping the President of the General Council informed;


g) To participate in the agreements concluded with the authorities responsible for the information and documents that should be provided to the Executive Directorate of the Federal Register of Voters for the local electoral processes;


h) To sign, together with the President Councilor, the agreements concluded by the Institute with the electoral authorities of the states to take on the responsibility for the organization of local electoral processes; 


i) To help the Comptroller General in the procedures established by him for the monitoring of the resources and properties of the Institute and, where appropriate, in the procedures for the determination of responsibilities and imposing of sanctions for the public servants of the Institute;


j) To approve the structure of the executive directorates, committees and other bodies of the Institute in accordance with the service requirements and the authorized budgetary resources;


k) To appoint the members of the local and district executive boards from among the members of the National Professional Electoral Service, in accordance with the applicable provisions;


l) To provide the bodies of the Institute with the necessary elements for the performance of their duties;


m) To establish a mechanism for the immediate dissemination in the General Council of the preliminary results of the elections of representatives, senators and President of the United Mexican States obtained by the political parties and candidates; for this purpose, a computer system will be available to collect the preliminary results. In this case, the results can be presented prior to the procedure established in subparagraphs a) and b) of paragraph 1 of article 307 of this Law. The councilors and representatives of the political parties accredited to the General Council will have permanent access to the established system;


n) To act as secretary of the General Executive Board and prepare the minutes of its sessions;


ñ) To receive the reports from the executive members of the local and district executive boards and to inform the President of the General Council about the reports;


o) To try the appeals that should be resolved by the General Executive Board, or to process the ones lodged against the acts or decisions of the Board, in the terms of the law on the matter;


p) To assist in the performance of the appropriate studies or procedures in order to know the electoral tendencies on the Election Day, when this is requested by the President Councilor;


q) To annually prepare, according to the applicable laws, the preliminary draft budget of the Institute to submit it for the consideration of the President of the General Council;


r) To release the approved budgetary items;


s) To grant powers on behalf of the Institute for acts of possession, of administration and to be represented before any administrative or judicial authority, or before individuals. To implement acts of possession on real estate belonging to the Institute or to grant powers for this purpose, the Executive Secretary requires the prior authorization of the General Council.


t) To prepare, for the approval of the General Council, the integral draft calendar of the ordinary electoral processes, as well as of the extraordinary elections, that will be subjected to the respective call;


u) To inform the applicant Chamber of the Congress of the Union within a period not exceeding thirty calendar days, counted from the receipt of the f le from the President of the Directive Board of this Chamber, about the result of the revision of the percentage set out in article 71, section IV, of the Constitution;


v) To exercise the function of electoral clerk and to issue the required certifications, and


w) The other responsibilities entrusted to it by the General Council, its president, the General Executive Board and this Law.


51.2. The Executive Secretariat will have a Technical Unit of Electoral Disputes attached to it that will be in charge of the processing of the sanctioning procedure and others established by this Law and the applicable provisions.


51.3. In the exercise of the function of electoral clerk, the Executive Secretary, the secretaries of the local and district executive boards, as well as the other of f cials to whom this function is delegated will have the following responsibilities, which should be fulfilled in a timely manner:


a) At the request of the political parties, to attest to the performance of acts and facts on electoral matters that could in f uence or affect the equality of the electoral contests;


b) At the request of the regional bodies of the Institute, to certify facts that influence or affect the organization of the electoral process;


c) To request the collaboration of the public notaries for the assistance in the electoral function during the development of the Election Day in the local or federal processes, and


d) The other responsibilities established by the law and other applicable provisions.