1. Documenting of activities of an election commission shall be performed under the procedure stipulated by this Article and the procedure of paperwork of election commissions approved by the Central Election Commission.
2. A secretary of a commission shall compile a protocol of an election commission’s meeting. In the secretary’s absence or in the event the secretary does not perform his/her duties at the meeting, the commission shall elect a secretary of the meeting from among its members to perform duties of the commission’s secretary during the respective meeting and during preparation of the meeting’s documents. The protocol of a commission’s meeting shall be signed by a headperson of the meeting and a commission’s secretary (or the secretary of the meeting). The protocol of the commission’s meeting shall be provided to all commission members for familiarization no later than on the next meeting of the commission, and commission members shall have the right to sign it.
3. A decision of an election commission on the considered issue shall be set forth in form of a resolution that includes the following details:
1) a commission’s name;
2) a resolution’s title;
3) date and place of adoption and number of a resolution;
4) motivation with referral to circumstances that constituted grounds for consideration of the issue at the commission’s meeting, references to specific provisions of legal acts or a resolution of a superior election commission or court decisions which were taken as a basis when passing the resolution;
5) a concluding part.
4. A resolution shall be signed by a head presiding at a commission’s meeting. The resolution’s content and number shall be indicated in the protocol of the respective commission’s meeting.
5. A resolution passed by a district election commission or a polling station commission shall be posted on the board of official commission’s materials for general familiarization no later than on the morning after its passage, while a resolution passed prior to and on Election Day and during the determination of voting results shall be posted no later than four hours after termination of the election commission’s meeting. Such a resolution shall be brought to notice of related subjects of the election process. A copy of the resolution signed by the head of election commission or his/her deputy and secretary of the election commission and stamped with the official seal shall, upon his or her demand, be handed to the subject of the election process whom it concerns no later than four hours after its passage. The board of official commission’s materials shall be set up in the premises of the commission location in a place freely accessible to all visitors.
6. A commission may pass protocol decisions on issues of its current activity.
7. An election commission shall draw up acts and protocols. Acts of the commission documenting a certain fact or event determined and acknowledged by the commission. Protocols of the commission establish results of actions performed by the commission.
8. Acts and protocols of an election commission shall be drawn up in cases stipulated by this Law, in the form approved by the Central Election Commission and in the number of copies stipulated by this Law. A commission’s act or a protocol shall be signed by all members of an election commission present at the meeting and their signatures shall be certified with the commission’s seal. First copy of the act or protocol may be signed by candidates for deputies, representatives of parties (blocs) in the Central Election Commission or authorized representatives of parties (blocs), and official observers present at the meeting.
