Procedure for Compiling General Voter Lists
1. In order to prepare conduct of voting by voters, general voter lists in the format approved by the Central Election Commission shall be compiled by 1 October of the year preceding the year of regular elections of people's deputies of Ukraine.
2. Working groups of voter registration (henceforth district and city working groups of voter registration) for compiling and clarifying of general lists of voters who reside on the respective territory of each village, settlement, city and city district in cities of Kyiv and Sevastopol shall be created by respective state administrations, executive bodies of city councils (of cities of the republican significance in the Autonomous Republic of Crimea, and of cities of oblast significance) for the period of 1 August of the year preceding the year of regular elections of people's deputies of Ukraine through 1 March of the year of regular elections.
3. Working groups of voter registration (henceforth regional working groups of voter registration) to assist the work of district and city working groups of voter registration and to generalize and clarify general lists of voters who reside on the respective territory of the Autonomous Republic of Crimea, oblasts, cities of Kyiv and Sevastopol shall be created respectively by the Council of Ministers of the Autonomous Republic of Crimea, oblast and Kyiv and Sevastopol city state administrations for the period of 1 August of the year preceding the year of regular elections of people's deputies of Ukraine through 1 March of the year of regular elections.
4. The Ministry of Internal Affairs of Ukraine, the Ministry of Justice of Ukraine, the Ministry of Defense of Ukraine, and the State Department of Ukraine on Execution of Verdicts shall, by 1 August of the year preceding the year of regular elections, appoint officials in charge of cooperation with working groups of voter registration and in order to provide them with information necessary for compiling general voter lists.
5. The Council of Ministers of the Autonomous Republic of Crimea, oblast and Kyiv and Sevastopol city and rayon state administrations, executive bodies of city councils (of cities of the republican significance in the Autonomous Republic of Crimea, and of cities of oblast significance) shall provide premises for work of respective working groups of voter registration that have phone lines, means of electronic communication, furniture and computers.
6. District, city and regional working groups of voter registration shall compile general voter lists according to the procedure stipulated by this Law and the Procedure of Compiling General Voter Lists approved by the Central Election Commission.
7. Funding of general voter lists compilation shall be done through the respective category of the State Budget of Ukraine. The Central Election Commission shall be the responsible party using these moneys. The Cabinet of Ministers shall determine the procedure of transferring necessary funds to executive bodies of councils or to bodies that carry out their powers according to law.
8. Employees of executive bodies of local councils and members of working groups of voter registration that are officials of the Council of Ministers of the Autonomous Republic of Crimea, oblast and rayon state administrations, executive bodies of city councils who are involved in compiling of general voter lists may receive remuneration in the amount and under the procedure established by the Cabinet of Ministers of Ukraine.
9. For compiling and clarifying of general list of voters who reside or stay abroad a working group for registration of voters who reside or stay abroad shall be created in the Ministry of Foreign Affairs of Ukraine in terms indicated in the paragraph 2 of this article.
10. The general voter list shall include all citizens of Ukraine who have reached or will reach the age of 18 on Election Day and have the right to vote and who at the moment of compiling of the general voter list reside on the respective territory or serve the mandatory conscription service in military units (formations) dispatched on the respective territory or are in penitentiary institutions locate on the respective territory. The following information about the voter shall be included in the general voter list:
1) Last name, first name, and patronymic;
2) Date of birth;
3) Place of birth (state, oblast, rayon, city, settlement, or village) according to the administrative-territorial division at the moment of compiling voter lists;
4) Place of residence (with indication of the address of residence) or place of stay;
5) If necessary, an indication that the individual has a permanent disability of movement.
11. The place of residence and the address of residence of a voter shall be determined on the basis of information of registration according to the Law of Ukraine On Freedom of Movement and Free Choice of Residence in Ukraine.
12. The following individuals shall submit information about citizens of Ukraine who have reached or will reach the age of 18 on Election Day to rayon and city working groups of voter registration by September 1 of the year preceding the year of regular elections of people's deputies of Ukraine and in the form approved by the Central Election Commission:
1) heads of respective territorial units of the Ministry of Interior of Ukraine – information about citizens of Ukraine who are registered on the respective territory, in particular citizens who will reach the age of 18 by Election Day as well as about the citizens who reside or used to reside on the respective territory and have changed their place of residence after the last elections of the President of Ukraine or elections of people's deputies of Ukraine;
2) heads of villages, settlements, cities (towns having rayon significance) – about citizens of Ukraine who reside on the territory of a respective local council and about citizens who cannot permanently move on their own;
3) heads of territorial units of the Ministry of Justice of Ukraine – about citizens of Ukraine who used to reside on the respective territory and died after the last regular elections of the President of Ukraine or elections of people's deputies of Ukraine, as well as about citizens who changed their last name, first name, or patronymic within the indicated period;
4) heads of local military registration and enlistment offices – about citizens of Ukraine who used to reside on the respective territory and were conscripted for the mandatory military service within past eight months;
5) commanders of military units (formations) deployed on the territory of a respective city or rayon – about citizens of Ukraine who reside at a place of deployment of the respective military unit (formation), including mandatory conscription military servicemen who will serve until Election Day;
6) heads of local units of execution of verdicts of the State Department for Execution of Verdicts – about citizens of Ukraine who serve their terms at institutions located on the respective territory;
7) heads of education institutions – about citizens of Ukraine who reside in dormitories of respective education institutions;
8) heads of enterprises, institutions, agencies, and organizations – about citizens of Ukraine who reside in apartment houses (dormitories) owned by respective enterprises, institutions, agencies, and organizations;
9) heads of respective entities of custody and care – about citizens of Ukraine who have been declared incompetent by courts;
10) heads of special institutions being charged with registration of homeless citizens in accordance with the Law of Ukraine On Foundations of Social Protection of Homeless Citizens and Children – about citizens of Ukraine who are registered at the special institution’s legal address;
11) heads of social protection institutions – about citizens of Ukraine who reside on the respective territory and who permanently cannot move on their own.
13. The following entities shall submit information, by September 1 of the year preceding the year of the regular elections of people's deputies of Ukraine, to working groups of registration of voters who reside or stay abroad:
1) diplomatic and other official representative offices and consular institutions of Ukraine in foreign states – about citizens of Ukraine who are registered in consular institutions, and other citizens of Ukraine who reside or stay in the respective foreign state;
2) the Ministry of Defense of Ukraine – about citizens of Ukraine who serve a military service at military units (formations) deployed outside of Ukraine.
14. Diplomatic and other official representative offices and consular institutions of Ukraine shall be obligated to take measures to obtain reliable information stipulated by sub-paragraph 1 of paragraph 13 of this Article, including through complaints to authorized bodies of power in the foreign or directly to citizens of Ukraine who reside or stay in the respective foreign state.
15. Information stipulated by paragraphs 12 and 13 of this Law shall be submitted in a form established by the Central Election Commission. This information shall be submitted in a hard copy form and electronic form. Information’s reliability shall be certified with a signature of heads of the respective body, enterprise, institution, organization, commanders of a military unit (formation), heads of village, settlement, and city council affixed on each page, and sealed with the seal of such a body, enterprise, institution, organization, representative office and a military unit (formation).
16. Officials, heads of entities, enterprises, institutions, organizations, and representative offices, commanders of military formations (units) referred to in paragraphs 12 and 13 of this Article shall be obligated to ensure timely submission of full and reliable information in the required form.
17. State control over adherence by entities, enterprises, institutions, organizations, representative offices, commanders of military formations (units) to the procedure of compiling general lists of voters shall be vested in the Cabinet of Ministers of Ukraine and the Central Election Commission.
18. In order to ensure public control over the process of compiling general lists of voters and their reliability, the Central Election Commission shall establish, no later than on 1 October of the year preceding the year of regular elections of people's deputies of Ukraine, a central control group and regional control groups (in the Autonomous Republic of Crimea, oblasts, and cities of Kyiv and Sevastopol) comprising one representative from each party (bloc) that has its party (bloc) faction in the current convocation of the Verkhovna Rada of Ukraine as of 15 September of the year preceding the election year, upon nominations submitted by central party bodies (joint nominations of central bodies of parties constituting a bloc).
19. Working groups of voter registration stipulated by paragraphs 2 or 9 of this Article shall, by 1 October of the year preceding the year of elections, compile respective local (rayon, city, and city district) general voter lists or a general lists of voters who reside or stay abroad in a form established by the Central Election Commission. The lists shall be made in a hard copy form and electronic form in line with the format established by the Central Election Commission. Voters shall be included in such a list according to places of their residence. The general voter list shall have a continued numbering of voters. The general voter list in hard copy form shall have continuous numbering of pages. The general voter list shall also contain information on other possible place of residence of a voter and, if necessary, on his or her permanent moving disability.
20. The general voter list compiled within boundaries of the respective region on the basis of local general voter lists stipulated by paragraph 19 of this Article shall be forwarded by the regional working group of voter registration in an electronic form to the Central Election Commission under the procedure and within the time period established by the Central Election Commission. The general list of voters who reside or stay abroad shall be forwarded by the working group of voter registration stipulated by paragraph 9 of this Article to the Central Election Commission under the same procedure and within the same time period.
21. The Central Election Commission shall provide electronic copies of the general voters list to members of the central control group stipulated by paragraph 18 of this Article, at their request.
