Procedure of Compiling and Clarifying Voter List at Polling Stations Abroad
1. After polling stations abroad created a working group of registration of the voters residing or staying abroad based on the verified general voter lists by foreign countries compile voter lists at each polling station abroad in form adopted according to paragraph 2 of article 41 of this Law. Those lists in hard copy form and electronic form shall be hand over by the Ministry for Foreign Affairs of Ukraine to the respective polling station commissions no later than 30 days before Election Day. Such voter lists in hard copy format shall be signed by the Deputy Minister for Foreign Affairs of Ukraine and sealed by the respective seal.
2. No later than 10 days before Election Day a polling station commission of a respective polling station abroad should be informed in form stipulated by paragraph 15 of article 39 of this Law by:
1) heads of diplomatic and other official representations, and consular institutions of Ukraine in foreign states – on citizens of Ukraine on consular register, and other citizens of Ukraine residing in the respective foreign state, taking into account changes, which occurred after 1 July of the year preceding the year of elections;
2) commanders of military units (formations), deployed outside of Ukraine – on citizens of Ukraine, serving in military units (formations), deployed outside of Ukraine, taking into account changes, which occurred after 1 July of the year preceding the year of elections;
3. Information referred to in paragraph 2 of this article, shall be submitted in one copy bearing the signature of the head of the respective representation, institution, commander of a military unit (formation), certified with the respective seal. The head of the respective representation, institution, commander of a military unit (formation) shall ensure timely submission of the said information to a polling station commission and the reliability thereof.
4. A polling station commission of a polling station abroad shall adopt a decision on putting a voter in the voter list or on excluding a voter from a voter list at the respective polling station based on consideration of citizens’ complaint in accordance with paragraph 7 of this article as well based on submissions referred to in paragraph 2 of this article.
5. A polling station commission of a polling station abroad on the following day after reception of a list on a polling station shall provide one copy of a voter list for public examination in a premise of a polling station commission.
6. Citizens shall look through the voter list at a polling station abroad under the procedure stipulated by Article 43 of this Law. Personal invitation containing information about voter inclusion in the voter list at the respective polling station abroad, voter’s number in the voter list, polling station commission address, its telephone number and working hours as well time and date of the voting shall be send to voter no later than 7 days before Election Day.
7. Each citizen may file a complaint against any irregularities in a voter list at a polling station abroad with a respective polling station commission under the procedure stipulated by paragraphs 3-5 of article 43 of this Law.
8. If a polling station abroad is established as an exception in accordance with paragraph 8 of Article 22 of this Law, the polling station commission shall compile a voter list no later than 7 days before Election Day based on information submitted by a head of the respective official representation or consular institution of Ukraine, commander of a military unit (formation). The said information shall be submitted no later than 8 days before Election Day in one copy bearing a signature of a head of the representation, institution, commander of a military unit (formation) and shall be certified with a respective seal. After the voter list compiled its content immediately shall be handed over to the Central Electoral Commission by technical means of communication.
9. A voter who arrived to a polling station abroad before Election Day inclusive with absentee certificate shall personally submit to respective polling station commission a written application on putting him/her on a voter list at this polling station, his/her absentee certificate, and document with the entry on issuing him/her the absentee certificate according to paragraph 12 of article 42 of this Law. On basis of those documents a voter is put in the voter list by head, deputy head or secretary of the polling station commission. At that, number of the absentee certificate, numbers of territorial election district and polling station where the absentee certificate was issued shall be indicated in the entry “notice” of the voter list. A polling station commission of the polling station abroad after voting finished immediately shall inform by technical means of communication the Central Election Commission on the quantity of voters, included in the voter list at the respective polling station by the absentee certificates.
10. A voter who arrived at a polling station abroad no later than seven days before Election Day without an absentee certificate, shall submit personally to the respective polling station commission a written application on putting him/her on a voter list at this polling station with indication of his/her place of residence, and one of documents, as referred to in paragraph 6 of article 2 of this Law.
11. Head, deputy head or a secretary of a commission shall make amendments to a voter list at a polling station abroad.
12. Amendments to a voter list at a polling station abroad shall be made based on:
1) a voter’s application on excluding him/her from a voter list and issuance of an absentee certificate in accordance with paragraph 1 of article 42 of this Law;
2) decision of a polling station commission made by results of consideration of complaint mentioned in paragraph 7 of this article or application mentioned in paragraph 10 of this article;
3) a voter’s application with added absentee certificate under the procedure stipulated by paragraph 9 of this article;
4) information, mentioned in paragraph 2 of this article.
13. When amending a voter list on grounds as referred to in sub-paragraph 1 and 3 of paragraph 12 of this Article, a polling station commission shall not pass a decision.
14. Head, deputy head or a secretary of a polling station commission shall make amendments to a voter list immediately after closing a commission’s meeting, at which decision is passed as referred to in sub-paragraph 2 of paragraph 12 of this Article paragraph 4 of this Law.
15. A polling station commission of a polling station abroad when including persons in the voter list according to paragraph 8 and 12 of this article shall notify the Central Election Commission by technical means of communication no later than next day after voter list’s compilation finished at the respective polling station or after inclusion a voter into the voter list on putting those persons on the voter list and on their place of residence.
16. The Central Election Commission based on received voter list mentioned in paragraph 8 of this article or notification mentioned in paragraph 15 of this article shall inform district election commissions of the respective territorial election districts on putting all individuals on a voter list of such polling station abroad and on necessity to exclude them form the voter lists of the respective polling stations.
