Record of the election procedure

(1) Then the elections authorities have to note down the election procedure and the election results in a record.

(2) This record has to include at least the following information:

a) the specific place of voting (municipality, political district, ward, polling station, regional constituency, provincial constituency) and the election day;

b) the names of the members of the elections authorities who are present and those who are absent, as well as the persons of confidence according to § 15, para 4;

c) the names of the election witnesses who are present;

d) the names of the accredited persons (§ 20a, para 3) who are or were present;

e) the time of opening and closing of election;

f) the number of official ballot papers being received and the number of those handed out to the voters;

g) the names of the voters voting with voting cards with an emphasis on those from other regional constituencies;

h) the decisions of the respective elections authorities concerning the admissibility and non-admissibility of voters to the casting of a vote (§ 71);

i) other decisions of the elections authorities made during the election procedure (for example to adjourn the voting process);

j) the statements of the elections authorities according to § 84, paras 3 and 4, and in the case of invalid votes, the reason why they are considered invalid.

k) the number of the voting cards used to cast a vote by means of postal voting and accepted according to § 70, para 3, divided up by regional constituencies.

(3) The following documents have to be attached to the record of the poll:

a) the electoral roll;

b) the vote record;

c) the voting cards received from voters in accordance with § 70 para 1 or para 2;

d) the declaration of receipt for the number of official ballot papers received;

e) the invalid ballot papers, which are to be enclosed in specially marked envelopes;

f) the valid ballot papers, which are to be grouped according to the list number of the parties and within this sequence according to whether a preferential vote was given or not and to be packed in special envelopes with the respective inscription;

g) the official ballot papers which were not used in the election procedure, which have to also be enclosed in specially marked envelopes;

h) the preferential vote records completed according to § 84 para 6;

i) the voting cards handed in by the voters from other regional constituencies in the specially marked and sealed envelope (§ 84, para 3, second sentence), in case these have not already been sent according to § 89, para 2;

j) where applicable, documents referred to in § 39, paras 6 and 7, and voting cards not collected according to § 39, para 8;

k) the counted voting cards used to cast a vote by means of postal voting accepted according to § 70, para 3, inclosed in envelops. 

(4) The record has to be signed by the members of the elections authorities. When it is not signed by all members, the reason therefor has to be given.

(5) Upon request, the returning officer has to hand to any election assistants present (§ 20a, para 3) a compilation of the results of the vote of the local elections authority signed by him or her.

(6) This brings the poll to an end.

(7) The record with its schedules constitutes the election file of the elections authorities.

(8) If the polling station is a polling station provided for voters voting with voting card only, all required activities and determinations concerning blue ballot paper envelopes, in particular the examination of ballot papers, do not apply.

(9) The voting cards used to cast votes by means of postal voting and accepted according to § 70, para 3, are to be sent immediately to the municipal authority and in towns with their own charter to the district elections authority if it is not ensured that they, together with the protocoll shall be passed on election day.