Unified list of voters and its formation procedure

1. The unified list of voters shall be a list of individuals having active suffrage and registered under the procedure defined by the legislation of Georgia and shall be divided by electoral precincts.

2. The unified list of voters shall include the following data of voters:

a) first and last name;

b) date of birth (day, month, year);

c) address (according to a Georgian citizen’s identity card or the Agency database, which also includes the place of registration abroad);

d) personal number of a citizen of Georgia;

e) actual place of residence (for IDPs from the occupied territories of Georgia or for individuals registered without an indication of address, for individuals removed from registration according to their place of residence, as well as for individuals whose registration has been declared invalid by a decision of the Agency, a temporary place of residence shall be indicated; for individuals living abroad, ‘on a consular registry’ shall be indicated, and, if individuals living abroad are not on a consular registry of Georgia, ‘staying abroad’ shall be indicated);

f) date of entering in the unified list of voters;

g) photo (the latest digital photo available in the electronic database of the Agency);

h) sex.

3. Usually, the data of voters shall be entered into the unified list of voters according to their place of registration. IDPs from the occupied territory of Georgia, if their registration address is in the occupied territory of Georgia according to a Georgian citizen’s identity card or the Agency database, shall be entered into the unified list of voters according to their actual place of residence.

4. The CEC shall be responsible for creation of a unified list of voters, its computer processing, and posting on the official CEC website of the information designated as public (first name, last name; photo; date of birth; address according to the Georgian citizen’s identity card or according to the Agency database, also, an address of actual place of residence – for internally displaced persons (IDPs) from the occupied territories of Georgia, for individuals registered without an indication of address, individuals removed from registration according to their place of residence and for those whose registration has been declared invalid by a decision of the Agency; the date of registration of a voter in the unified list of voters).

5. The unified list of voters shall be drawn up based on the data:

a) held in the Agency database on the persons registered in their respective territories according to their place of residence, including the data on the persons who will have reached the age of 18 by Election Day, also based on the data of deceased persons.
The unified list of voters shall not contain the data of persons whose identity documents last issued to them have been cancelled due to falsification or invalidation, or who have not obtained a valid ID card or passport of a Georgian citizen by the time of the current elections, unless those persons register at the Agency not later than the 13th day before the Election Day;

b) communicated by the local self-government bodies about deceased individuals whose relatives have not applied to the Agency for a death certificate, also based on data received about changes to street and house names/numbers;

c) communicated by the Ministry of Internally Displaced Persons from the Occupied Territories, Labour, Health and Social Affairs of Georgia and/or its territorial agencies about the IDPs from the occupied territories of Georgia;

d) communicated by the Ministry of Defence of Georgia, the Ministry of Internal Affairs of Georgia, the State Security Service of Georgia, the Georgian Intelligence Service, and the Special State Protection Service about the military personnel and persons with a special rank, and by the state sub-agency institution within the system of the Ministry of Justice of Georgia – Special Penitentiary Service about the personnel whose service conditions require their presence at an address different from their place of registration, which falls within another electoral district;

e) communicated by the Ministry of Foreign Affairs of Georgia about the voters on a consular registry of Georgia;

f) communicated by the Legal Entity under Public Law – the Social Service Agency about persons who, by the court decision, have been declared as beneficiaries of support and have been placed in an inpatient medical facility;

g) communicated by the state sub-agency institution within the system of the Ministry of Justice of Georgia – Special Penitentiary Service about persons who have been imposed with imprisonment as a preventive measure, who have been sentenced to deprivation of liberty for less grave or grave crimes, and about the persons who have been sentenced to deprivation of liberty for especially grave crimes but who will be released from a penitentiary facility by Election Day due to expiry of the sentence.

6. In order for the CEC to update a unified list of voters and the electronic database of the list:

a) the agencies referred to in subparagraphs (a-c) of this article shall submit updated or new data to the CEC on eligible voters four times a year – on 1 February, 1 May, 15 July, and 1 November of each year while the agencies listed in subparagraphs (f) and (g) of the same paragraph shall submit updated or new data to the CEC on persons having no voting rights within the same time frames.

b) state/autonomous republic and local self-government bodies shall, within the scope of their authority, inform the CEC and the Agency within 10 days after making a decision to give a name to geographical objects – self-governing units, settlements, administrative units of a self-governing city, historically formed neighbourhoods, micro-districts, other territorial units, squares, avenues, highways, streets, lanes, cul-de-sacs, passages, embankments, esplanades, boulevards, and alleys.

61. The CEC may, for the purpose of updating the unified list of voters and the electronic database of the list, as needed, make a request for and receive, within 3 days after the request, from institutions specified in paragraph 5(a-c) of this article the data of persons having suffrage, and from institutions specified in paragraph 5(f) and (g) of this article – the data of persons without suffrage.

7. A party or an electoral bloc having gone through electoral registration, an initiative group of voters registered under this Law, an observer organisation defined in Article 39 of this Law (during the non-election period – an observer organisation registered during the last general elections), or a voter shall have the right to familiarise themselves with a version of the voters list available at the CEC, DECs or PECs that is designated for public information (an initiative group of voters may familiarise itself with only a version of the list of voters registered within the limits of a respective majoritarian electoral district, which is designated for public information. A voter may only request to familiarise himself/herself with all data available about himself/herself and his/her family members and to amend them), and request, if any inaccuracy is discovered, not later than the 18th day prior to the Election Day, or at any time during a non-election period, that the data of voters and the voters lists be amended. The data shall be available and a copy shall be granted under the procedure established by the legislation of Georgia for accessing and granting public information.

71. A public version of the unified list of voters with photos shall be released to the persons indicated in the seventh paragraph of this article only in electronic form. To obtain the list, an authorised person shall present to the Agency an electronic storage device with adequate storage capacity.

72. To comply with the requirements under Article 85(1) and Articles 852 and 854 of the Organic Law of Georgia the Local Self- Government Code, for ensuring participation of citizens (voters) in exercising local self-governance, an executive body of a selfgoverning city/self-governing community may be forwarded, based on its written request, a version of the list of voters registered within the limits of a respective municipality, which is designated for public information (without photos). The body of the respective self-governing city/self-governing community shall be responsible for protection and non-disclosure of the unified list of voters forwarded by the CEC, which contains personal data.

8. During the election period, the Electoral Administration of Georgia shall verify the lists of voters. A DEC shall review the verification results and make respective decisions within two days after receiving an application but not later than the 16th day prior to the Election Day. A decree issued by the DEC about the refusal to amend the data of voters/the lists of voters shall be wellfounded and submitted to an applicant on the day following its publication, upon request.

81. For the purposes under paragraph 8 of this article, the Agency/the Ministry of Internally Displaced Persons from the Occupied Territories, Labour, Health and Social Affairs of Georgia and/or its territorial bodies shall immediately provide a DEC with appropriate information if so requested by the DEC.

9. A DEC decree for making amendments to the data of voters/the lists of voters shall be submitted to the CEC and respective PEC within two days.

10. A DEC decree about the refusal to amend the data of voters/the lists of voters may be appealed to any respective district/city court within two days. If a lawsuit is satisfied by the court, the court decision shall be submitted to the DEC within two days, but not later than the 13th day prior to the Election Day. The DEC shall immediately submit appropriate information to the CEC and the respective PEC. Election commissions shall immediately make respective amendments to the data of voters/lists of voters.

11. A PEC shall be provided with a version of the unified list of voters designated for public information and certified by the CEC, not later than the day of its first meeting, and the final version of the updated lists (versions designated for election commissions and designated for public information) – not later than the second day prior to the Election Day. The version of the unified list of voters designated for public information (without photos) shall be immediately posted in a visible place inside the PEC building.

12. A DEC shall decide by ordinance the matter of registration of voters who have failed to go through registration within the time frame defined in law, provided that an application and other respective documents (entry in a Georgian citizen’s passport about crossing the state border, certificate from an inpatient facility, certificate of release from a penitentiary institution) are submitted. The DEC shall consider the application of a voter within two days after its submission, or immediately if less than two days are left before Election Day. The voter shall be notified of a negative decision immediately. If such voter applies to the Electoral Administration on polling day for participating in elections, the voter shall be registered by the respective PEC and shall attach photocopies of respective documents to the lists of voters.

13. It shall be prohibited to amend the lists of voters within the last 12 days prior to the Election Day, except as provided for in paragraph 12 of this article, and amendments from the 15th day to the 12th day prior to the Election Day may be made only by a court decision.

14. The CEC shall, within five days after calling elections and thereafter not later than the fifth day before polling, post the total number of voters in Georgia and in every electoral district in Georgia on its website.

Organic Law of Georgia No 864 of 25 July 2013 – website, 19.8.2013
Organic Law of Georgia No 1788 of 13 December 2013 – website, 28.12.2013
Organic Law of Georgia No 2093 of 7 March 2014 – website, 14.3.2014
Organic Law of Georgia No 2289 of 17 April 2014 – website, 17.4.2014
Organic Law of Georgia No 3402 of 20 March 2015 – website, 31.3.2015
Organic Law of Georgia No 3562 of 1 May 2015 – website, 18.5.2015
Organic Law of Georgia No 3973 of 8 July 2015 – website, 15.7.2015
Organic Law of Georgia No 5441 of 22 June 2016 – website, 12.7.2016
Organic Law of Georgia No 1274 of 26 July 2017 – website, 29.7.2017
Organic Law of Georgia No 3127 of 5 July 2018 – website, 11.7.2018
Organic Law of Georgia No 3155 of 20 July 2018 – website, 27.7.2018
Organic Law of Georgia No 3269 of 21 July 2018 – website, 27.7.2018
Organic Law of Georgia No 3266 of 21 July 2018 – website, 13.8.2018