Arranging and declaring the Ballot box results minutes ⁽¹⁾

The polling station committee shall arrange the results minutes for each specific election type in two copies in accordance with the information obtained during counting and listing and the results of the tally sheet. The information pertaining to each specific election type shall be noted down in full in the relevant section reserved in these minutes, after which the chairman and members shall put down their names, surnames and signatures and seal the minutes with the polling station committee seal.

The information that must be noted down in the minutes as per the foregoing paragraph is as follows:

1. The name of the province, district and constituency where the polling station is located and the number of the ballot box.
2. The date and day on which the votes were cast.
3. The exact hour and minute the ballot-box was opened in the presence of the Polling Station Committee members and those present in the voting place, and if the ballot-box is opened after 1700 hours, the cause of late opening,
4. The number of voters waiting in line at the end of the voting period and the number of voters who cast their votes.
5. The total number of envelopes delivered by the district electoral board and the number of envelopes not used.
6. The total number of ballots delivered by the district electoral board and the number of ballots not used.
7. The number of voters registered in the polling station voter list,
8. The number of voters not registered in the polling station voter list but who have cast a vote at the polling station in accordance with this Law.
9. The total number of voters who have cast their votes,
10. The number of envelopes taken out of the ballot-box
11. The number of valid envelopes.
12. The number of void envelopes and the reason for their not being counted valid.
13. If the number of envelopes is higher than the number of voters who have cast their votes, the number of envelopes burned to match the figures.
14. If a ballot is missing in the envelope in municipal elections, information on which election types the missing ballots belong to and their number.
15. Empty envelopes with no ballots.
16. The number of ballots deemed valid with no objections.
17. The total number of ballots that are considered valid and taken into account upon objection.
18. The total number of valid ballots.
19. The number of ballots deemed void and the reason.
20. The number of ballots not taken into account and the reason.
21. The total number of ballots deemed void or not taken into account.
22. (Amended on 13/3/2018 in accordance with article 12 of Law 7102) Total number of valid votes received by each party, and independent candidate and joint votes of the each alliances (both in figures and in writing)
23. The complaints raised pertaining to the voting procedures and transactions as well as the counting and listing of votes, and the decisions pertaining to such complaints.
24. The number of counts if more than one counting and listing has taken place.
25. Information stating that the result of the count and listing has been declared by the chairman to those present.

(Amended on 13/3/2018 in accordance with article 12 of Law 7102) An approved copy of the ballot box results minutes shall be hung up by the polling station committee in the building or the structure that the ballot boxes are placedpolling station base in a place that can be seen by all. These minutes shall be displayed for one week as of the date of voting.

A copy of the polling station results minutes shall be given upon demand to each observer representing a political party or independent candidate running in the elections in that electoral district once these copies are signed and sealed by the chairman and members of the polling station committee. These minutes shall first be given to the members of the polling station committee from political parties upon their demand in return for their signature. However, in this case, a second copy of the minutes shall not be given to the observer of that political party. The polling station results minutes to be given to observers shall be prepared in copies with multiple pages. Once the polling station committee writes down in the minutes book the names and surnames of the observers and polling station committee members who have been given a copy of the polling station results minutes, as well as the name of the political party or name and surname of the independent candidate that they represent, signatures shall be put down indicating that the minutes were delivered.

The polling station committee shall be given five extra polling station results minutes for the number of political parties and independent candidates listed on the ballot for each election type. The principles and procedures pertaining to the arrangement of these minutes shall be determined by the Supreme Board of Elections.

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₍₁₎ The former heading of this article was ‘The Declaration and Registration of Counting Results’ was amended by Article 23 of Law 5980 on 8 April 2010 to read as seen in the current text.