Collaboration of the Central Electoral Commission with other bodies in the process of organisation and conduct of elections

(1) As a body specialised in electoral matters, the Central Electoral Commission shall work with central and local authorities and with certain bodies which, in the process of organising and carrying out elections, have the following additional responsibilities, in accordance with their field of activity:

1) Ministry of Internal Affairs:

a) ensures the safety of all persons participating in elections;

b) ensures public safety and order in the locations and premises where elector­al competitors or other subjects meet with voters in the territory, including with regard to compliance with the public health measures set out in deci­sions taken by the Extraordinary National Public Health Commission;

c) assists the electoral authorities and local public administrations with a view to preserve material assets at the electoral councils and Precinct Electoral Bureaus, escorts the transportation of ballot papers, and ensures the integ­rity of ballot papers and of other electoral documents;

d) the prevention, counteraction and ascertain contravention offences and in­fringements in the electoral process;

e) assists the Chairpersons of the Precinct Electoral Bureaus to ensure public order on the Elections Day, inside the premise of the polling station and with­in the range of 100 metres from it;

f) conduct instructions to electoral officials concerning protective measures against fires and actions to be undertaken in the event of fire;

g) ensure the intervention capacity of subordinate forces and means to opera­tive react in the event of fire and/or emergency;

h) offer support to electoral authorities to ensure compliance with administra­tive acts on the financing of electoral competitors and the delegation, where appropriate, of qualified staff to establish working groups for that purpose;

2) Ministry of Infrastructure and Regional Development:

a) monitoring the uninterrupted electricity supply of all the electoral bodies premises;

b) ensure access to the premises of the polling stations;

c) granting, by request of the local public administration authorities and/or the electoral bodies, of information concerning hiring transport agents in the territory to provide transportation service;

3) Ministry of Foreign Affairs and European Integration:

a) the provision of necessary support, within the limits of its competence and legal framework, to the organisation and holding of elections in the polling stations established abroad;

b) provide with personnel and logistical assistance in the process of establish­ing and working of the Precinct Electoral Bureaus from abroad;

c) cooperation for the accreditation of foreign Media outlets by the Ministry of Foreign Affairs and European Integration to cover the electoral process from the Republic of Moldova;

d) coordination of the transport, transmission and return to/from the Precinct Electoral Bureaus from abroad of the ballot papers and all the materials re­lated to the organisation and conduct of the elections;

4) Reintegration Policies Bureau, together with the local public administration aut-horities from the Security Zone and the delegation of the Republic of Moldova to the Joint Control Commission, undertake, within the perimeter which is under the effective control of the Republic of Moldova authorities, all the possible measures to facilitate:

a) presenting proposals for the organisation for the voters from the localities situated on the left bank of Dniester River of polling stations on the territory of the Republic of Moldova, which is subject to the constitutional jurisdiction of the central government authorities;

b) assist in public disclosure of information on the addresses of polling stations and premises of the Precinct Electoral Bureaus, of the contact details;

c) ensure that voters have access to the electoral process and to the concerned electoral bodies;

d) offer support for public awareness on the time and place of voting for voters from the localities situated on the left bank of Dniester River;

e) the organisation and conduct of the information campaign and electoral ed­ucation for voters from the localities situated on the left bank of Dniester River;

5) Security and Intelligence Service:

a) secure activities related to the manufacture of the ballot papers matrix, printing and distributing ballot papers, destruction of matrix;

b) not allowing unauthorised access to the technical means used for printing ballot papers and other electoral documents, including to the printing pro­cess;

c) within the limits of existing competence and legal framework, ensure the information security of connections within the State Automated Information System “Elections”, including the cyber security of the activity of the Central Electoral Commission on the organisation and conduct of elections;

d) within the limits of its competence and legal framework, inform the Central Electoral Commission of irregularities in the process of financing of electoral campaigns and/or of initiative groups;

6) Ministry of Finance:

a) provide assistance to the electoral bodies in the control of observance of leg­islation on the financing of the initiative groups and the financing of electoral campaigns, as well as the delegation of qualified staff to establish a working group for that purpose;

b) drafting and approval of the Regulation on granting interest–free loans to the electoral competitors for campaigning;

7) National Bank of Moldova — oversee free and equal access of electoral competitors, participants in the referendum and the initiative groups to banking services;

8) Licenced banks from the country — ensure free and equal access of electoral competitors, participants in the referendum and the initiative groups to banking services;

9) Public Property Agency — ensure the functionality of State printing house for the purpose of providing printing services for ballot papers;

10) Public Service Agency:

a) updating of data related to the citizens from the State Register of the pop­ulation;

b) presenting, at the request of the Central Electoral Commission, of informa­tion on the population record and other data relevant for the proper organ­isation of elections;

c) issue, at the request of the citizens of the Republic of Moldova, within a rea­sonable time, but not later than the Elections Day, of the identity documents necessary to vote;

11) National Regulatory Agency for Electronic Communications and Information Technology — oversee the operation of mobile and fixed communications networks wit-hin the area of the premises of the electoral councils and of the Precinct Electoral Bureau;

12) Information Technology and Cyber Security Service:

a) ensure secure connection within the information network, component part of the State Automated Information System ‘Elections’;

b) ensure cybernetic security of the information system at the head office of the Central Electoral Commission within the limits of the telecommunica­tions system of public administrations;

13) SOE ‘Radiocommunications’ — ensuring the uninterrupted broadcasting of na­tional radio and television programmes covering elections, in accordance with legislation;

14) JSC ‘Moldtelecom’:

a) at the request of local public administration authorities, enterprises, institu­tions, organisations and electoral officials — to ensure connection (including network removals), in accordance with technical possibilities, of fixed tele­phone and Internet networks in the premises of electoral councils and Pre­cinct Electoral Bureaus, on contract basis;

b) ensure the uninterrupted operation of fixed telephone networks, in partic­ular on the premises of the District Electoral Councils and the Precinct Elec­toral Bureaus;

15) electricity distribution system operators — ensure uninterruptible electricity sup­ply to the premises of the District Electoral Councils and of Precinct Electoral Bureaus, according to the territorial area of their activity;

16) Local Public Administration authorities:

a) ensure the update of the orders on the designation of persons, from Local Public Administration authorities, responsible for the Voters’ Lists;

b) ensure the updating of the Voter’s Lists by the persons designated for that purpose;

c) adopt decisions on the setting and guarantee of a minimum of reserved places for electoral posters and ensure a minimum number of premises for meetings with the voters, being made available, in accordance with the dead­line laid down in the Calendar Programme, approved by the decision of the Central Electoral Commission;

d) ensure the observance of the principle of gender equality in the process of designating persons in the composition of the electoral bodies;

e) within the limits of its competence, ensure that persons with disabilities have access to the premises where the polling stations are located;

f) ensure, at the local level, the access roads to polling stations;

g) examine, together with the representatives of the National Inspectorate for Technical Surveillance, the state of fire protection within the premises where the polling stations will be located and the places were meetings with voters will be conducted, and to ensure compliance with the legal requirements of fire safety and civil protection.

(2) In the process of organisation and conduct of elections, the Central Electoral Commission may also establish, by decision, other additional responsibilities, depending on the field of activity, for certain Central Public Authorities and Local public adminis­tration authorities and for certain institutions or bodies, regardless of the legal form of organization. The decision of the Commission adopted for that purpose shall be binding for all Central and Local public administration authorities, for natural and legal persons, regardless of their field of activity and the legal form of organisation.

^{[Art.28 (1) amended by Law No.132 of 26.05.2023, in force as of 08.06.2023]}